Appendix BICAO Flight Plans
Instructions for the completion of the flight plan form.
Adhere closely to the prescribed formats and manner of specifying data.
Commence inserting data in the first space provided. Where excess space is available leave unused spaces blank.
Insert all clock times in 4 figures UTC.
Insert all estimated elapsed times in 4 figures (hours and minutes).
Shaded area preceding Item 3 - to be completed by ATS and COM services, unless the responsibility for originating flight plan messages has been delegated
Note- The term "aerodrome" where used in the flight plan is intended to cover also sites other than aerodromes which may be used by certain types of aircraft, e.g. helicopters or balloons.
Instruction for insertion of ATS data
Complete Items 7 to 19 as indicated hereunder.
Note- Item numbers on the form are not consecutive, as they correspond to Field Type numbers in ATS messages.
ITEM 7: AIRCRAFT IDENTIFICATION (MAXIMUM 7 CHARACTERS)
INSERTone of the following aircraft identifications, not exceeding 7
a. The registration marking of the aircraft (e.g. EIAKO, 4XBCD, N2567GA), when:
(1) In radiotelephony the call sign to be used by the aircraft will consist of this identification alone (e.g. OOTEK), or preceded by
the ICAO telephony designator for the aircraft operating agency (e.g. SABENA OOTEK);
(2) The aircraft is not equipped with radio; ORb. The ICAO designator for the aircraft operating agency followed
by the flight identification number (e.g. KLM511, NGA213, JTR25) when in radiotelephony the call sign to be used by the aircraft will
consist of the ICAO telephony designator for the operating agency followed by the flight identification (e.g. KLM511, NIGERIA213,
Note - Provisions for the use of radiotelephony call signs are contained in Annex 10, Volume II, Chapter 5, ICAO designators, and
telephony designators for aircraft operating agencies are contained in Doc 8585 - Designators for Aircraft Operating Agencies,
Aeronautical Authorities and Services.
ITEM 8: FLIGHT RULES AND TYPE OF FLIGHT (1 OR 2 CHARACTERS)
INSERT one of the following letters to denote the category of flight rules with which the pilot intends to comply:
Yif IFR first*
Zif VFR first*
*If indicating either Y or Z, specify in Item 15 the point or points where a change of flight rules is planned.
Type of Flight
INSERTone of the following letters to denote the type of flight when so required by the appropriate ATS authority:
Sif scheduled air transport
Nif non-scheduled air transport operation
Gif general aviation
Xif other than any of the defined categories above.
ITEM 9: NUMBER AND TYPE OF AIRCRAFT AND WAKE TURBULENCE DATA
Number of aircraft (1 or 2 characters)
INSERT the number of aircraft, if more than one.
Type of aircraft (2 to 4 characters)
INSERT the appropriate designator as specified in ICAO Doc 8643, Aircraft Type Designators,
ORif no such designator has been assigned, or in case of formation
flights comprising more than one type,
INSERT ZZZZ, and SPECIFY in Item 18 the number(s) and type(s) of aircraft preceded by TYP/.
Wake Turbulence category (1 character)
INSERT an oblique stroke followed by one of the following letters to indicate the wake turbulence category of the aircraft:
HHEAVY, to indicate an aircraft type with a maximum certificated take-off mass of 136,000 kg or more;
MMEDIUM, to indicate an aircraft type with a maximum certificated take-off mass of less than 136,000 kg but more than 7,000 kg;
LLIGHT, to indicate an aircraft type with a maximum certificated take-off mass of 7,000 kg or less.
ITEM 10: EQUIPMENT
Radio communication, navigation and approach aid equipment
INSERT one letter as follows:
Nif no COM/NAV/ approach aid equipment for the route to be flown is carried, or the equipment is unserviceable,
Sif standard COM/NAV/ approach aid equipment for the route to be flown is carried (See Note 1),
INSERT one or more of the following letters to indicate the COM/NAV/ approach aid equipment available and serviceable:
A (Not allocated)I Inertial NavigationR RNP type certification (See Note 5)
B (Not allocated)J (Data Link) (See Note 3)T TACAN
C LORAN CK MLSU UHF RTF
D DMEL ILSV VHF RTF
E (Not allocated)M OmegaW when prescribed by ATS
F ADFO VORX when prescribed by ATS
G (GNSS)P (Not Allocated)Y when prescribed by ATS
H HF RTFQ (Not Allocated)Z Other equipment carried (See
Note 1 Standard equipment is considered to be VHF RTF, ADF, VOR and ILS, unless another combination is prescribed by the appropriate ATS
Note 2 If the letter Z is used, specify in Item 18 the other equipment carried, preceded by COM/ and/or NAV/, as appropriate.
Note 3 If the letter J is used, specify in Item 18 the equipment carried, preceded by DAT/ followed by one or more letters, as
Note 4 Information on navigation capability is provided to ATC for clearance and routing purposes.
Note 5 Inclusion of letter R indicates that an aircraft meets the RNP type prescribed for the route segment(s) and/or route(s) concerned.
INSERT one or two of the following letters to describe the serviceable surveillance equipment carried:
ATransponder - Mode A (4 digits - 4,096 codes)
CTransponder - Mode A (4 digits - 4,096 codes) and Mode C
XTransponder - Mode S without both aircraft identification and
PTransponder - Mode S, including pressure-altitude transmission, but
no aircraft identification transmission
ITransponder - Mode S, including aircraft identification
transmission, but no pressure-altitude transmission
STransponder - Mode S, including both pressure-altitude and aircraft
ITEM: 13 DEPARTURE AERODROME AND TIME (8 CHARACTERS)
INSERT the ICAO four-letter Location Indicator of the departure aerodrome,
OR if no Location Indicator has been assigned,
INSERT ZZZZ, and SPECIFY, in Item 18, the name of the aerodrome, preceded by DEP/,
OR if the flight plan is received from an aircraft in flight,
INSERTAFIL, and SPECIFY, in Item 18, the ICAO four-letter Location Indicator of the location of the ATS unit from which supplementary flight plan data can be obtained, preceded by DEP/,
THEN, WITHOUT A SPACE INSERT for a flight plan submitted before departure on the same day, use estimated 4-digit off-block time (HHMM),
OR, for a flight plan that will be activated on a different day, use a 6-digit date-time group; the first 2 digits will be the date and
the next 4 digits will be the proposed departure time (DDHHMM).
ITEM 15: ROUTE
INSERT the first cruising speed as in (a) and the first cruising level as in (b), without a space between them.
THEN, following the arrow, INSERT the route description as in (c).
(a) Cruising speed (maximum 5 characters)
INSERT the True Air Speed for the first or the whole cruising portion of the flight, in terms of:
Kilometers per hour, expressed as K followed by 4 figures (e.g. K0830), or Knots, expressed as N followed by 4 figures (e.g. N0485), or
Mach Number, when so prescribed by the appropriate ATS, to the nearest hundredth of unit Mach, expressed as M followed by 3 figures
(b) Cruising level (maximum 5 characters)
INSERT the planned cruising level for the first or the whole portion of the route to be flown, in terms of:
Flight Level, expressed as F followed by 3 figures (e.g. F085; F330); or
*Standard Metric Level in tens of meters, expressed as S followed by 4 figures (e.g. S1130); or
Altitude in hundreds of feet, expressed as A followed by 3 figures (e.g. A045; A100); or
Altitude in tens of meters, expressed as M followed by 4 figures (e.g. M0840); or
for uncontrolled VFR flights, the letters VFR.
*When so prescribed by the ATS authorities.
(c) Route (including changes of speed, level and/or flight rules)
Flights along designated ATS routes
INSERT if the departure aerodrome is located on or connected to the ATS route, the designator of the first ATS route,
OR,if the departure aerodrome is not on or connected to the ATS route, the letters DCT followed by the point of joining the first
ATS route, followed by the designator of the ATS route.
INSERT each point at which either a change of speed or level, a change of the ATS route, and/or a change of flight rules is planned,
Note - When a transition is planned between a lower and upper ATS route and the routes are oriented in the same direction, the point
of transition need not be inserted.
FOLLOWED IN EACH CASE
by the designator of the next ATS route segment, even if the same as the previous one,
OR, by DCT, if the flight to the next point will be outside a designated route, unless both points are defined by geographical
Flights outside designated ATS routes
INSERT points normally not more than 30 minutes flying time or 370 km (200 NM) apart, including each point at which a change of speed or
level, a changºe of track, or a change of flight rules is planned.
OR when required by appropriate ATS authority (ies),
DEFINEthe track of flights operating predominantly in an east-west direction between 70ºN and 70ºS by reference to significant points
formed by the intersections of half or whole degrees of latitude with meridians spaced at intervals of 10º of longitude. For flights
operating in areas outside those latitudes the tracks shall be defined by significant points formed by the intersection of
parallels of latitude with meridians normally spaced at 20º of longitude. The distance between significant points shall, as far as
possible, not exceed one hour's flight time. Additional significant points shall be established as deemed necessary.
For flights operating predominantly in a north-south direction, define tracks by reference to significant points formed by the
intersection of whole degrees of longitude with specified parallels of latitude which are spaced at 5º.
INSERTDCT between successive points unless both points are defined by geographical coordinates or by bearing and distance.
USE ONLYthe conventions in (1) to (5) below and SEPARATE each sub-item by a space.
(1) ATS route (2 to 7 characters)
The coded designator assigned to the route or route segment including, where appropriate, the coded designator assigned to the
standard departure or arrival route (e.g. BCKI, B1, R14, UB10,
(2) Significant point (2 to 11 characters)
The coded designator (2 to 5 characters) assigned to the point (e.g. LN, MAY, HADDY), or,
if no coded designator has been assigned, one of the following ways:
Degrees only (7 characters):
2 figures describing latitude in degrees, followed by "N" (North) or "S" (South), followed by 3 figures describing longitude in degrees,
followed by "E" (East) or "W" (West). Make up the correct number of figures, where necessary, by insertion of zeroes, e.g. 46N078W.
Degrees and minutes (11 characters):
4 figures describing latitude in degrees and tens and units of minutes followed by "N" (North) or "S" (South), followed by 5
figures describing longitude in degrees and tens and units of minutes, followed by "E" (East) or "W" (West). Make up the correct
number of figures, where necessary, by insertion of zeroes, e.g. 4620N07805W.
Bearing and distance from a navigation aid:
The identification of the navigation aid (normally a VOR), in the form of 2 or 3 characters, THEN the bearing from the aid in the form
of 3 figures giving degrees magnetic, THEN the distance from the aid in the form of 3 figures expressing nautical miles. Make up the
correct number of figures, where necessary, by insertion of zeros, e.g. a point 180º magnetic at a distance of 40 nautical miles from
VOR "DUB" should be expressed as DUB180040.
(3) Change of speed or level (maximum 21 characters)
The point at which a change of speed (5% TAS or 0.01 Mach or more) or a change of level is planned, expressed exactly as in (2) above,
followed by an oblique stroke and both the cruising speed and the cruising level, expressed exactly as in (a) and (b) above without a
space between them, even when only one of these quantities will be changed.
(4) Change of flight rules (maximum 3 characters)
The point at which the change of flight rules is planned, expressed exactly as in (2) or (3) above as appropriate, followed by a space
and one of the following:
VFR if from IFR to VFR
IFR if from VFR to IFR
(5) Cruise climb (maximum 28 characters)
The letter C followed by an oblique stroke; THEN the point at which cruise climb is planned to start, expressed exactly as in (2) above,
followed by an oblique stroke; THEN the speed to be maintained during cruise climb, expressed exactly as in (a) above, followed by
the two levels defining the layer to be occupied during cruise climb, each level expressed exactly as in (b) above or the level above which cruise is planned followed by the letters PLUS, without a space between them.
ITEM 16: DESTINATION AERODROME AND TOTAL ESTIMATED ELAPSED TIME, ALTERNATE AERODROME(S)
Destination aerodrome and total estimated elapsed time (8 characters)
INSERT the ICAO four-letter location indicator of the destination aerodrome followed, without a space, by the total estimated elapsed
OR,if no location indicator has been assigned,
INSERT ZZZZ followed, without a space, by the total estimated elapsed time, and SPECIFY in Item 18 the name of the aerodrome, preceded by
Note - For a flight plan received from an aircraft in flight, the total estimated elapsed time is the estimated time from the first
point of the route to which the flight plan applies.
Alternate aerodrome(s) (4 characters)
INSERTthe ICAO four-letter location indicator(s) of not more than two alternate aerodromes, separated by a space,
OR,if no location indicator has been assigned to the alternate aerodrome,
INSERT ZZZZ and SPECIFY in Item 18 the name of the aerodrome, preceded by ALTN/.
ITEM 18: OTHER INFORMATION
INSERT0 (zero) if no other information,
OR, any other necessary information in the preferred sequence shown hereunder, in the form of the appropriate indicator followed by an
oblique stroke and the information to be recorded:
EET/Significant points or FIR boundary designators and accumulated estimated elapsed times to such points or FIR boundaries, when so
prescribed on the basis of regional air navigation agreements, or by the appropriate ATS authority.
Examples: EET/CAP 0745 XYZ0830
RIF/The route details to the revised destination aerodrome, followed by the ICAO four-letter location indicator of the aerodrome. The
revised route is subject to re-clearance in flight.
Examples: RIF/DTA HEC KLAX
RIF/ESP G94 CLA APPH
REG/The registration markings of the aircraft, if different from the aircraft identification in Item 7.
SEL/SELCAL Code, if so prescribed by the appropriate ATS authority.
OPR/Name of the operator, if not obvious from the aircraft identification in Item 7.
STS/Reason for special handling by ATS, e.g. hospital aircraft, one
engine inoperative, e.g. STS/HOSP, STS/ONE ENG INOP.
TYP/Type(s) of aircraft, preceded if necessary by number(s) of aircraft, if ZZZZ is inserted in Item 9.
PER/Aircraft performance data, if so prescribed by the appropriate ATS authority.
COM/Significant data related to communication equipment as required by the appropriate ATS authority, e.g. COM/UHF only.
DAT/Significant data related to data link capability, using one or more of the letters, S, H, V, and M, e.g. DAT/S for satellite data
link, DAT/H for HF data link, DAT/V for VHF data link, DAT/M for SSR Mode S data link.
NASignificant data related to navigation equipment as required by the appropriate ATS authority, e.g. NAV/INS.
DEP/Name of departure aerodrome, if ZZZZ is inserted in Item 13, or the ICAO four-letter location indicator of the location of the ATS
unit from which supplementary flight plan data can be obtained, if AFIL is inserted in Item 13.
DEST/Name of destination aerodrome, if ZZZZ is inserted in Item 16.
ALTN/Name of destination alternate aerodrome(s), if ZZZZ is inserted in Item 16.
RALT/Name of en route alternate aerodrome(s).
RMK/Any other plain language remarks when required by the appropriate ATS authority or deemed necessary.
ITEM 19: SUPPLEMENTARY INFORMATION
After E/INSERT a four-figure group giving the fuel endurance in hours and minutes.
Persons on board
After P/INSERT the total number of persons (passengers and crew) on board, when required by the appropriate ATS authority. INSERT TBN
(to be notified) if the total number of persons is not known at the time of filing.
Emergency and survival equipment
R/ (RADIO)CROSS OUT U if UHF on frequency 243.0 MHz is not available. CROSS OUT V if VHF on frequency 121.5 MHz is not
available. CROSS OUT E if emergency location beacon - aircraft (ELBA) is not available.
S/ (SURVIVAL EQUIPMENT)CROSS OUT all indicators if survival equipment is not carried. CROSS OUT P if polar survival equipment is
not carried. CROSS OUT D if desert survival equipment is not carried. CROSS OUT M if maritime survival equipment is not carried.
CROSS OUT J if jungle survival equipment is not carried.
J/ (JACKETS)CROSS OUT all indicators if life jackets are not carried. CROSS OUT L if life jackets are not equipped with lights.
CROSS OUT F if life jackets are not equipped with fluorescent. CROSS OUT U or V or both as in R/ above to indicate radio capability of
jackets, if any.
D/ (DINGHIES) (NUMBER)CROSS OUT indicators D and C if no dinghies are carried, or INSERT number of dinghies carried; and
(CAPACITY)INSERT total capacity, in persons, of all dinghies carried; and
(COVER)CROSS OUT indicator C if dinghies are not covered; and
(COLOR)INSERT color of dinghies, if carried.
A/ (AIRCRAFT COLOR AND MARKINGS)INSERT color of aircraft and significant markings.
N/ (REMARKS)CROSS OUT indicator N if no remarks, or INDICATE any other survival equipment carried and any other remarks regarding
C/ (PILOT)INSERT name of pilot-in-command.